Rental Information 


Facility Rental


CLICK ON THE TOPIC BELOW FOR ADDITIONAL INFORMATION:

SPECIAL EVENT PERMIT:

  • A minimum of 30 days notice is required for all rentals however, rentals with more than 50+ should consider making a reservation more than 30 days in advance to allow time for Departmental and Sherriff Office approvals.  
  • Per County Ordinance: A $150.00 Special Event Permit is required for rentals of 50+
  • Large Public Events in Parks, Car Shows, Reunions, Etc: (See Rental Application for Complete Information)
    • Applicant may be required to provide the County with a certificate of inspection and a certificate of general liability insurance in the amount of at least $1,000,000 combined single limit liability coverage naming Charles City County, Virginia as an “additional insured.”  Certificate must be provided within 30 days of the rental date.
    • The Park grounds at Harrison Park always remain locked. Individuals wishing to have the chains unlocked for their rental must indicate this request at the time of rental. In addition, entities will be responsible for covering personnel costs for the entire time the gates remain unlocked. A minimum of two hours is required for personnel.
  • Charles City County Sheriff's Office:
      • Charles City County Sheriff’s office conducts security for public event rental requests on County property AND for private rental requests when the request made is for events serving alcohol and for events hosted for anyone under the age of (21) not serving alcohol or at the direction of the Recreation Director.
      •  When required by Charles City County to use deputy personnel from the Sheriff's Office, you will be charged a fee of $35.00 per deputy per hour for a minimum of 3 hours. Deputy hours are contracted 30 minutes prior to the event, the entire event time, and 30 minutes after the conclusion of the event. The number of deputy’s contracted is based on event information and logistics.

RENTAL FORMS:

  • For rental information, general rules and regulations, Event Information sheet, ABC License Information, Sheriff Form, & Special Event Permit Information: 
  • For Fillable Version:  (Click Here)
  • For Printable Version: (Click Here)
  • Rental Pricing: (Click Here)

CREATE YOUR CIVICREC ACCOUNT NOW!  

  • Please see the instructions below for easy step-by-step directions.  
  • All class registrations are done online via CivicRec.
  • To make a Rental Reservations or Check Availability for a Park, Pavilion, Banquet Space: (Click Here - CIVIC REC)
  • For instructions on how to register for CIVICRec: (Click Here)civic_rec_logo